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Formuliermet Tickets & check-in

Form with QR tickets & check-in

From registration to the door in one system: anyone who registers (and pays) automatically gets a personal QR ticket by email. At the door, you scan visitors in with your phone, and you print attendance lists and badges with a single click.

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In short

What this takes care of

Automatic QR ticketAfter a paid or free registration, the participant immediately gets a personal ticket with a QR code, as a PDF in a dedicated ticket email.
One QR code per personIf someone registers four people, they get four tickets that are each scanned separately.
Ticket in your own designDesign the PDF ticket and the ticket email yourself: logo, colours, font, size and texts.
Check in with your phoneScan the QR code at the door with the camera — green = welcome, orange = already inside, red = invalid. No extra scanning equipment needed.
Scan links for volunteersEmail your door team a scan link: no account needed, scanning only, valid for a few days and revocable per address.
Scanning without signalIf the connection drops, the scanner keeps working on the latest snapshot and processes everything as soon as it is back online.
Check in and outStepping outside? A check-out scan frees the ticket for the way back in.
Log of every scanSee who scanned which ticket and when, including rejected scans. Resends and revocations are in there too.
Name search as backupNo QR code on hand? Look up the participant by name or email and tick them off manually.
Counter and busy timesSee how many participants are inside and when it was busiest, per quarter of an hour.
Attendance list and badgesPrint an A4 attendee list to tick off and 90×54 mm name badges with a QR code.
RSVP invitationsPersonally invite a fixed guest list and track who opens it, registers, and pays.
QR tickets

Every registration becomes a ticket

Turn on tickets for your registration form and every new participant automatically gets their own QR ticket. No separate mailings, no manual work — it happens the moment the registration becomes final.

  • Per registration or per person, with a unique ticket number and QR code (#12, or #12-1 to #12-4).
  • As a PDF in the ticket email, and viewable online via a dedicated link.
  • Name and section, zone or table on the ticket, taken from the form answers.
  • Free or paid: the ticket goes out as soon as the registration is complete or the payment is received.
Your design

A ticket that looks like your event

Under Settings → Tickets you can just change the texts, or open the design studio and make the ticket entirely your own. Drag blocks into place and see the result straight away.

  • Start from a template (Classic, Dark or Landscape) in A6, A5, A4 or as a landscape ticket with the QR code next to the text.
  • Your logo, colours and font; place the QR code, ticket number, name and section wherever you like.
  • Visitor details on it, such as the name, the section or ‘ticket 2 of 3’.
  • Real preview: the PDF exactly as your visitor receives it.
app.formuliermet.nl/forms/tickets/design
The design studio for the PDF ticket, with blocks on the left, the ticket in the middle and colours on the right
Ticket email

The ticket email in your branding

You also design the email the ticket arrives in: your logo or a photo at the top, a personal text, the buttons to the tickets and practical information such as the address, start time or parking.

  • Drag blocks: heading, text, button, image, ticket buttons and submitted details.
  • View it on desktop and phone, and with Real preview as the visitor receives it.
  • Works in Outlook, Gmail and Apple Mail; images travel with the email, so they also load in webmail.
  • Or ask the AI assistant: “put our logo at the top of the ticket” or “add to the ticket email that doors open at 19:30”.
app.formuliermet.nl/forms/tickets/ticket-email
The design studio for the ticket email, with an image, text and buttons to the tickets
At the door

Scan visitors in with your phone

The check-in scanner runs in your phone’s browser. Point the camera at the QR code and you’ll immediately see whether someone is welcome, already inside, or has an invalid ticket — with a large green/orange/red message.

  • No hardware: just the camera on your phone or tablet.
  • Scanning twice? You immediately see ‘already checked in’, with the time, so nobody gets in twice.
  • Your door team: team members scan while logged in, volunteers without an account via a scan link. Everyone sees the same counter.
  • In and out: a check-out scan frees the ticket for anyone stepping outside for a moment.
  • No signal? The scanner keeps working on the latest snapshot and processes everything once the connection is back.
  • Log: who scanned what and when, including rejected scans. Resending or revoking tickets is done on the same page.
app.formuliermet.nl/forms/check-in
The check-in page with the counter, busy times per quarter of an hour and the list of tickets
Attendance list & badges

Print what you need at the door

Alongside digital check-in, you print the paper essentials with a single click: a neat attendance list to sign off on and a sticker sheet with name badges. Both as a PDF, ready for the printer.

  • A4 attendance list with ticket number, name, and a present checkbox per participant.
  • Badge sticker sheet (90×54 mm) with name, organization, and a scannable QR code.
  • Any language: names in Cyrillic, Polish, or with accents are printed correctly.

Or let the AI assistant do it

Handle tickets and check-in just by asking.

“Give every visitor their own QR ticket”“Put our logo at the top of the ticket”“Send a scan link to the door team”“How many visitors have checked in?”
Discover the AI assistant
How it works

From registration to the door in 3 steps

01

Turn on tickets

One switch under Settings → Tickets; choose one ticket per registration or per person, and design your own ticket if you like.

02

Participants get their ticket

Automatically by email, in your design, with the QR code as a PDF — ready to show at the door.

03

Check in & print

Scan visitors in with your phone and print the attendance list or badges on the go.

Who it’s for

Widely used by

For organizers of events, conferences, workshops, and member gatherings.

EventsCourse providersAssociationsSports clubs
Combine with

Related features

Everything works together in the same form — combine whatever you need.

RegistrationsQR codesPaymentsEmailsHelpdesk & inbox
FAQ

Questions about tickets & check-in

Do I need special scanning equipment?

No. The check-in scanner runs in the browser of your phone or tablet and uses the regular camera. If the camera doesn’t work, you look up the participant by name or email and tick them off manually.

Do participants get their ticket automatically?

Yes. As soon as a registration becomes final — immediately for a free sign-up or after payment — the QR ticket is automatically sent by email, with the QR code as a PDF attachment and an online ticket page.

Can I print attendance lists and badges?

Both, as a PDF: an A4 attendance list with present checkboxes and a sticker sheet with name badges of 90×54 mm including organization and QR code. Names in any language are displayed correctly.

What’s the difference with RSVP invitations?

With RSVP, you personally invite a fixed guest list and track who opens the invitation and registers. QR tickets are about access: every registrant gets a scannable ticket. You can combine the two perfectly well.

Does the system prevent double check-ins?

Yes. A ticket that has already been scanned immediately shows ‘already checked in’ along with the time — even if two volunteers scan at the same time.

Can I make the ticket and the ticket email match my branding?

Yes. Under Settings → Tickets you can change the texts, or design the PDF ticket and the ticket email yourself in the design studio: logo, colours, font and size, with the visitor's details on it. Real preview shows exactly what your visitor receives.

Can everyone in a group get their own ticket?

Yes. In the ticket settings, choose one QR code per person. Someone who registers four people gets four tickets (#12-1 to #12-4) that are each scanned separately, optionally with each person's own name.

Can volunteers scan without an account?

Yes. From the check-in page you email a scan link to your door team. Whoever opens the link can only scan; the link is valid for a few days and can be revoked per address. Every scan is logged under the scanner's email address.

Does scanning work without internet?

The scanner keeps a snapshot of all tickets, refreshed every minute. If the signal drops, it keeps scanning against that snapshot — tickets scanned twice are still rejected — and processes the scans once the connection is back.

Put your entry on QR

Turn on tickets, scan participants, print badges — all from the same form they registered on.

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